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Workflow

How Do You Handle PITA Clients?

by Daria Steigman on September 6, 2011

business, entrepreneurship, workflow, Steigman Communications, Independent ThinkingA friend of mine calls them PITAs.

That’s short for Pain in the ______. As in clients (or customers) who are more trouble than they’re worth.

I’m either lucky enough or wise enough not to have any PITAs. One advantage of being my own boss is I can prioritize “working with people I like” over profits. (Well, up to a point.)

Here are four strategies for handling PITAs:

  • Don’t play the game. Just because a client always calls before or after office hours doesn’t mean you need to take their calls. I try to be responsive to my clients. Often that means acknowledging an e-mail, not necessarily responding to the request.
  • Triage. I’ve occasionally answered a client who e-mailed on a Sunday, but that’s because the client had a problem they needed solved and didn’t expect me to be sitting around waiting to resolve it right then. I did not, however, respond to the client who left a voicemail at 6:00 a.m. asking for me to work on something she wanted for an 8:30 a.m. meeting. Good clients, like good businesses, earn respect–and the occasional “drop everything” moment.
  • Charge a premium. One business owner I know added a 50-percent surcharge for work done during weekends and holidays after one client kept requesting work on a Friday that “just had to be done” by Monday.
  • Price High. Several colleagues have done this: bid very high on projects they really didn’t want to win. Of course (as happened to one colleague) you might still win the work–so make sure the “PITA-premium” is a good one.

How do you handle PITA clients?

Photo by joeannenah (Flickr).

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Can You Work Without a Net?

by Daria Steigman on May 3, 2011

Can You Work Without a Net, Workshifting, Workflow, ProductivityI’ve been pondering routines lately: why you need them and when to break free.

In a recent Workshifting post, I explored the paradox of the flexible routine:

Working from home (or anywhere else you choose) isn’t about avoiding routine–it’s about being able to set your own routine.

That said, we do spend a lot of time creating systems to keep ourselves focused and on track. They’re safety nets, barriers against the chaos of an unstructured life. But innovation doesn’t happen in 25- or 30-minute chunks. Sometimes we need to stop doing stuff and just concept, create, go with the flow, and see what happens.

Hence, in my latest post I ask: Can you work without a net?

Photo by Joost J. Bakker IJmuiden (Flickr).

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Why Every Business Owner Should Think Rework

by Daria Steigman on April 28, 2011

Rework is a deceptively simple manifesto for entrepreneurs that is all about challenging conventional wisdom and the way that business ought to be done. It’s written in brilliant one- and two-page bursts of ideas held together by big-picture business themes, much as co-authors and 37signals founders Jason Fried and David Heinemeier Hansson believe that you should focus on actually getting work done rather than spending all your time planning out what you should, could, or might do.

Or, as the authors write:

“If you want to do something, you’ve got to do it now.”

I’ve been trying to figure out how to describe Rework since the book landed in my hands three months ago. Since then, I’ve found myself diving back into random sections almost daily for inspiration. As entrepreneurs themselves, Fried and Hansson “get it”; they understand that you can create a different path and succeed. They’ve done it, and we can too.

Check out my complete book review on Overdrive, which has more detail and some excerpts that illustrate why I think this book is a must read.

 

 

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Are You Smart Enough to Scale?

by Daria Steigman on March 21, 2011

Workflow, E-mail, Independent Thinking, Steigman CommunicationsGot e-mail?

Be glad people want your [help-time-advice-fill-in-the-blank].

I’ve seen a lot of hand-wringing lately about e-mail volume. Often it syncs with hallelujahs about Google’s Priority Inbox feature, which some people seem to suggest is “the only mail I’m going to read.” And here I was thinking it’s a great tool to help prioritize what needs my near-term attention.

Seriously, e-mail volume isn’t the problem. You are (if you can’t figure out how to scale).

Two examples:

1. My first job out of college was to answer mail. And members of Congress get a lot of mail. My job was to open the letters and identify: (a) topics that could be answered with an existing form letter; (b) hot topics that required a new form letter; (c) easy-t0-answer queries; (d) letters that needed a custom response. (The truly personal stuff went into a separate stack for the congressman’s attention.)

2. When I was a little girl, I drew a picture of a pink bunny for my dad’s boss. Secretary of Boss sees it and determines that it requires a response. So she drafts one. He signs it. If Dean Rusk could do it, so can you.

The “Most Important People” I know today answer their e-mail, often far faster than I expect. The message this sends is that being responsive to employees, colleagues, and community is a priority and not a burden.

What message are you sending?

Photo by Theodore Scott (Flickr).

Have you signed up to receive the Independent Thinking newsletter? Now’s the time! Once a month I’ll send you exclusive, subscriber-only content highlighting interesting articles I’ve found, as well as tips on marketing, social media, and how to grow your business. Sign up today!

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Business, Social Media, Independent Thinking, Steigman CommunicationsSocial business is a big topic of conversation these days. And there’s no question that companies that are able to pivot their operations to respond to both challenges and opportunities in real-time are ahead of the game. But how do you get there?

Jay Baer and Amber Naslund, co-authors of The NOW Revolution,* have written a book that answers this question. In it, they talk about organizational structures and employee skill sets as well as how to listen, respond, and measure your results.

This isn’t easy stuff, but it is essential. The authors note that “passion is the gasoline of social media and the Now Revolution, and you can’t fake passion over the long haul.” In other words, you have to walk the walk and do the work.

The book walks through seven key shifts that businesses need to make:

  1. Building a corporate culture that strips away silos, is inclusive, and has the right mindset for the Now Revolution. (There’s even a “Culture Quiz” to help you assess your own company’s culture.)
  2. Hiring people you trust. (The authors recommend that companies “Hire for culture. Train for skills.”)
  3. Restructuring to address the reality that social media happens across an organization. (In addition to looking at the types of positions companies need to have in place, the authors also talk about social media guidelines and training.)
  4. Putting in place a listening program. (The authors point out that “listening in social media is like answering phone calls, just in a new medium.”)
  5. Responding effectively, including strategies for engaging effectively with your customers and other key audiences. There’s even a section on how companies can use this engagement to leverage what the authors call “the opportunity economy.”
  6. Engaging in real-time crisis management.
  7. Measuring what’s working and what’s not.

The NOW Revolution might not be the definitive, only-way-to-do-it guide, but it is a terrific book for entrepreneurs and other business owners seeking to infuse a social component across their business landscape. And it’s sprinkled with tools to help you get started and case studies that show it can be done. Whether you’re a startup entrepreneur or a multinational corporation, this is a business book that offers actionable information.

Want to Win a Free, Signed Copy of The NOW Revolution?
The authors have graciously provided me with a copy of The NOW Revolution to give away to one lucky reader. To enter to win, leave a comment either below or over at Overdrive about what your company is doing today to make your business more social. Let’s share some best practices! The best answer (as judged by me) wins a copy of The NOW Revolution.

*Disclosure: I received a free copy of the book in exchange for agreeing to review it, but without any restrictions on what I might say.

Have you signed up to receive the Independent Thinking newsletter? Now’s the time! Once a month I’ll send you exclusive, subscriber-only content highlighting interesting articles I’ve found, as well as tips on marketing, social media, and how to grow your business. Sign up today!

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